Internship abroad

When going abroad for an internship, please remember to take out policies for:

• accident insurance
• public liability insurance
• health insurance (the yellow medical card does not cover you outside Denmark. For health insurance in Europe, please see the regulations for the blue European health insurance card
• insurance against theft
• travel insurance (new regulations for home journey)

You are responsible for having the correct insurance for the duration of your stay.

Business Academy Aarhus requires that students in internships and on student exchanges are covered by a good insurance policy. Below you can find links to companies offering such policies. 

If you apply for an Erasmus grant, the International Office will send you information about the insurance that you need while you are at work in the company, so please do not buy an insurance before you have received that info.

• Youth and Educational insurance 
• Youth and Educational insurance (pdf)
• Liability Insurance
• Liability Insurance (pdf) 

Please see studenterforsikring for more information. 

You can also check out this guide to insurance when studying abroad: Rejse forsikrings guiden

If you are going to do your internship in Africa or Asia, or any other exotic destinations, make sure that you get the relevant vaccines, and please note that some vaccines need to be given well in advance of departure.

Please see ssi.dk or contact your doctor.

You need to check whether special visa requirements exist regarding internships in the country you have an agreement with. We recommend that you investigate the rules and regulations concerning visas and work permits. Your internship company will generally be able to assist with relevant information. Go to um.dk to see how you apply for a visa to the respective country. 

Read all of our safety advice for students travelling abroad.

Safety advice when travelling abroad (pdf)

Each time you move (inside or outside of Denmark), you actually need to tell the municipality (Borgerservice).

You should always contact Borgerservice so they can tell you what you should do. Each case is different so there is not a general rule here. But you can read more here: moving from denmark

As a student at Business Academy Aarhus, you can apply for an Erasmus Internship Grant for an internship in all EU member states as well as in Turkey, Iceland, Norway, Liechtenstein, Serbia and the Republic of North Macedonia.

A few grants are also available for internships outside the EU. Those grants are given on a first come, first served basis. BUT you must have your learning agreement signed by all parties before you can apply.

Please note that Greenland and the Faroe Islands are not considered as foreign in the Erasmus context, and you can therefore not receive Erasmus grant for internships in Greenland or the Faroe Islands.

You can do your internship in any company or organisation (including higher education institutions) whose area of activity or profile corresponds to the requirements Business Academy Aarhus has set for your internship.

You cannot do your internship in institutions of the European Union and organisations implementing programmes of the European Union

• You must be a student at Business Academy Aarhus
• You must remain enrolled at the Academy during the entire period of your internship abroad
• The internship planned to be carried out within the Erasmus programme must be a part of your study programme at Business Academy Aarhus
• Erasmus grants can be received for studying or internships abroad for a maximum of 12 months for each level of study (AP degrees and top-up degrees are within the same level of study). The internship period can last from 2-12 months
• You must apply for the Erasmus Internship Grant before you begin your internship
• You must agree to fulfil the requirements of the Erasmus Programme Grant Agreement. Under this agreement, you agree to do the internship during the period set out in the agreement, and you agree to submit written confirmation of your achievements from the internship place. Should you fail to meet your obligations, Business Academy Aarhus is entitled to demand repayment of the grant and cancel the internship period. 
• International students doing an internship in their own country will not be given an Erasmus grant as we have limited funding available, and we prioritise new learning experiences and intercultural activities. 

1. ​First, you need to find a company/organisation abroad to do your internship in. Talk to your internship supervisor.
2. Secondly, once you have an approved internship you must fill out a learning agreement for your internship. Your company and internship supervisor must sign it before you can apply for your grant. Download it here: Learning agreement - Traineeship (docx)
3. Finally, you can apply for an Erasmus internship Grant by filling out the online application: Online application form

If you and/or your company need help filling out the learning agreement, take a look at this: Learning agreement - Traineeship help (pdf)

• ​You fill out the learning agreement in cooperation with the internship supervisor/lecturer of your study programme and the company you will be doing your internship in.
• The learning agreement ensures that all parties – you, your internship supervisor and your internship place – agree on the content of the internship.
• When your internship supervisor signs the learning agreement, (s)he confirms that your internship abroad is credited with fulfilling your study programme.
• You can only apply for a grant to do your internship abroad if the internship gets credited.

Before we can consider the application for the grant you make online, you need to send the learning agreement filled out and signed by all three parties to International Office before the deadline: baa-studyabroad@eaaa.dk​​

It is very important that you apply for an Erasmus Internship Grant and send the learning agreement before you begin your internship. Applications received after the internship has started will be considered invalid.

The deadline for applying depends on what semester you are doing your internship:

• If your internship is in the spring semester, the deadline is December 1.
• If your internship is in the autumn semester, the deadline is July 1.

If the deadline has passed, you can still contact us to hear whether there are any grants left.

NB. It is very important that you apply for an Erasmus Internship Grant at least 5 weeks before your internship starts. We need to receive learning agreement signed by all 3 parties, insurances need to be bought etc. before your first day of internship. Applications received later than this will be considered invalid.

The size of the Erasmus Internship Grant is determined separately each year and will vary according to where the internship takes place and to the number of students who apply.

The grant does not cover all your expenses of working abroad. It is primarily meant to cover your travel costs and the gap in living standards in different countries, so you should prepare to cover the cost of your internship to a certain extent yourself.

If you go to the EU, the grant is approximately EUR 20 per day. However, uou cannot be sure to receive the grant or to receive for all the days your internship lasts. 

The grant given to internships outside the EU are max. 1.400 EUR if your internship lasts less than five months. If it lasts over five months, you can receive max. 3.500 EUR. 

If you get the grant, we will transfer the money to your (Danish) bank account in two rates:

• 75 % of the grant will be paid to you soon after the internship has started
• The remaining 25 % will be paid about a month after we have received your final internship documents once you have completed your internship.

If you are granted Erasmus+ funding for an internship, you are required to have insurance coverage for accident and liability during working hours, if your internship company’s insurance scheme does not cover you.

It is your own responsibility to obtain adequate insurance.

In addition, everyone is recommended to have travel/health insurance.

Get more information about insurance

If you have been granted an Erasmus+ grant for your internship, you will receive a language test in the working language of your internship (not applicable to native speakers).

This is done in order to assess your language skills, and if you score below a certain level you may be offered to follow an online language course.

Once the internship ends, you will need to do the language test for a second time in order to see if your language skills have improved during your stay abroad.

Scholarships for studies abroad are exempt from Danish tax when they are used to cover the costs of travel between Denmark and the place of study, food, minor necessities, accommodation at the place of study, tuition and course fees etc., including fees for courses in the language of the country of study.

You must notify the Danish tax authorities (SKAT) of the expenses you have incurred, so they can be deducted from the total scholarship amount in your annual tax return. Your expenses must be documented with original vouchers, and it is therefore important that you remember to keep all documentation for your expenses abroad.

When you receive an Erasmus grant, BAAA will automatically report it to the tax authorities as a tax-free student travel grant. However, please note that SKAT may demand to see documentation/receipts showing what the scholarship has been spent on at any time. So save all receipts relating to transport, accommodation etc.

Even if you are no longer fully tax-liable in Denmark, you must still pay tax on your Danish student grant (SU) in Denmark. For further information, consult www.su.dk. For information on tax issues while abroad, contact the tax authorities in your host country.

Please contact SKAT in case of doubts or questions.